PerfectIt 4: YES, you want it!

I’ve been going on and on about PerfectIt since I bought the previous version. It’s NOT a spelling or grammar checker. It’s a proofreading tool. You’re worried about inconsistency in hyphenation? PerfectIt has your back. Concerned about capitalization? No worries. What about acronyms being used without being defined? They’re covered.

(Full disclosure: I’m being compensated for this review. And no, it had nothing to do with that whisky bar in Providence. The agreement was made before that.)

(And another thing: This review is for the Windows version. If you’re on a Mac, you might like to know that this is catching us up with things you’ve already had!)

I’m not a power user. I wasn’t one before, either. My work is very simple compared to that of many of my colleagues. I don’t work with tables and figures. I don’t have to deal with footnotes or endnotes. No indexing. No tables of contents. No styles. (Sounds like I’m quite the slacker, doesn’t it.) However, I can still speak to how PerfectIt 4 helps with my work.

The most recent project, the one on which I was able to take this baby out for a test drive, had around 50,000 words. I opened the file, clicked “PerfectIt 4,” and unchecked the boxes of the tests I didn’t require (figures, tables, and so on). Then I clicked on “Launch.” (This is no different from the previous version. But …)

Within seconds (seconds! not minutes!), the program was ready for me to proceed. And this time, instead of my having to look at every instance of a change by clicking into the file location to see context, the context was right there in the box! That was magical for me. Instead of having to bounce back and forth to check each instance of “it’s,” for example, I could just click the radio button next to each one I wanted the program to fix.

One. Click. WOW.

The same was true of hyphenated compounds. I follow the guidance of “hyphenate before a noun, style open elsewhere” so again, it was a time-saver not to have to keep bouncing back and forth. One click per change I wanted to make. Boom. Done.

Sure, that doesn’t sound like much. Seconds? What’s the big deal? Multiply those seconds across all the projects you do in a year. It’s a cliché, sure, but: They add up. They save you time. (And annoyance, if you’re working in a 100,000-word file.)

I was using the beta version, because along with agreeing to provide a review I was asked to help beta test. (COOL!) Now, I’m married to a QA guru. But that doesn’t mean I know what I’m doing when it comes to testing. I wasn’t being asked to sit there and try to break the program (which is a good thing, because that scares the hell out of me).

So, I wasn’t entirely surprised when at one point during the run, an error message popped up. But it wasn’t just “oops, something went wrong.” Oh, no. It was a BIG box that included a bunch of code, and the message (which I’ll paraphrase) “Please copy this and paste it into an email to address@restofaddress.”

Of course, I complied. I had no clue what the code meant or what hadn’t worked, but I did my part. And eventually, the devs and QA folks there figured out what had happened, fixed it, and thanked me (and the other five or six people to whom the same thing had happened). I’m reminded of that ad for Seven Seas salad dressing: “And I helped!”

And yes, there’s still that wonderful “final actions” list where you can choose, as I always do, “change multiple spaces to one.” (It used to say “two.” Now those weird places where there are perhaps three spaces will be magically closed up. No more having to do that one twice!)

If you used PerfectIt3, making the jump to this one is an utter no-brainer.

If you’ve been waffling, now’s the time. (Less time than it took before!)

The “new” singular they

You’ve seen the posts and tweets and articles, I know you have. Jane Austen. William Shakespeare. Literary greats for centuries (literally) have used the singular they.

So why are folks so bent out of shape about it? Why now?

Because this is a new singular they. It’s not the one Jane and Will used, referring to an unknown person. It’s used with a new purpose. It’s nongendered and refers to a known individual. Nonbinary individuals may choose it as their pronoun rather than the gendered “he” or “she” or the many options that have never really caught on (like “zie”).

It’s the difference between “Every student needs their own pencil” and “Robin needs their own pencil.” (I tweeted this exact example a couple of days ago.)

And along with this new singular they comes the matching reflexive pronoun: themself. Used for one person who is referred to as “they.” Think about it. “Themselves” makes no sense whatsoever in a singular context. “Themself” is sensible.

It hasn’t yet made it into the online Merriam-Webster dictionary, but here’s the page at American Heritage Dictionary’s site. Take note that the second entry is labeled “nonstandard” and that it uses this word to refer to more than one individual. The main entry is not labeled.

We’re getting there. Happy Pride Month 2019, folks.

“Stay on target … stay on target …”

Get a drink and maybe a snack and settle in. Today I’m talking about keeping yourself focused and targeted when writing complex sentences (both those defined that way grammatically and the ones that are just long).

I see the same thing happening time and again. A writer creates a sentence, probably a grammatically complex one with at least one dependent clause along with the independent clause, and somewhere, somehow, the focus of the sentence gets lost. By the time we’re at the terminal punctuation, the thrust has shifted from the grammatical subject to something else that’s related to it, grammatically speaking. Continue reading ““Stay on target … stay on target …””

What a dictionary is and isn’t, from this editor’s point of view

I’m not a lexicographer, but I know several from Twitter. That’s my disclaimer. What I’m writing here is taken from English-language dictionaries themselves (did you know the print versions usually include a “how to use this book” section?), personal experience, and Twitter discussions.

Dictionaries do not dictate how you are allowed to use a word. They do, however, tell you how words are used. Do you see the difference? They’re showing you a snapshot, in essence, of the English language at a moment in time. The definitions change with the language, but not as quickly as language changes. For a word to enter a dictionary, or for its definition to change, that word must appear in print in places where the lexicographers can cite it. That can be news media, fiction, nonfiction, periodicals, personal correspondence made public, transcripts of speech, websites, and so on. Continue reading “What a dictionary is and isn’t, from this editor’s point of view”

A sentence must have at least two words.

(And other things English teachers get wrong)

I’m hoping the pitchforks haven’t come out already, just because of that title (or perhaps that subtitle). I’m also hoping that most of you know why that statement is incorrect.

It’s true that a sentence needs a subject and a verb, BUT what most teachers forget (or never knew in the first place) is that the subject might not be overt. It could be understood, as with “HALT!” The implication is that you or someone else is to halt.

That doesn’t make “HALT!” any less of a sentence than “HALT, YOU!” or “HALT, THIEF!” Those last two are just inverted syntax, with the subject of the verb coming after it instead of up front.

Utterances like “Ugh!” and “Oh my God!” aren’t sentences, grammatically speaking; they’re, well, utterances. They’re spoken. They have meaning, but it’s based on context, on the words and circumstances surrounding them.

So once more, with feeling: Every sentence needs a subject and a verb. (Not necessarily “two words.”)

 

Branching Out: Social Media for Publishers, Agents, and More

While you all know about my work as an editor with indie authors, you might not know that I have also worked with national marketing companies to ensure that their clients’ social media posts were error-free.

I see many posts from publishers, agents, a la carte author-assistance businesses (those who offer multiple services at various prices, sometimes as bundles), and so on, with errors that a simple proofreading could prevent.

Do you want your potential clients to see sloppy tweets or Facebook posts? What about your Instagram feed? Are those comments error-free and focused?

I’d love to help you up your social media game to the Flawless Level. Contact me at karen@grammargeddon.com and let’s discuss how to make that happen.

 

More information here: Social Media Proofreading

The third year: ACES 2019, Providence

The first year was amazing and overwhelming and filled with revelatory moments, nearly all related to the sudden realization that yes, there ARE other people as into editing as I am, as fond of reading books about words (including the dictionary), and as eager to talk to someone just like themselves.

The second year is mostly a blur thanks to my being awarded the prestigious Robinson Prize. I had so completely convinced myself it was not going to happen that I’m still a little agog that it did.

And so it is we come to the third year. I renewed many friendships and acquaintances, made a goodly number of new ones, and met a few of my heroes, to wit: Ben Dreyer of Random House, Mary Norris of The New York Times, Mignon Fogarty (the Grammar Girl), and Ellen Jovin (who goes by “GrammarTable” on Twitter, and is known for setting up a card table in Verdi Square, NYC, and answering GUMmy stuff questions for free, for anyone who stops to ask).

On another note, I was floored when Dan Heuman of Intelligent Editing (makers of PerfectIt3) introduced himself to me at the Thursday night reception and thanked me for saying such wonderful things about their product. And then we went to a whiskey bar with James Harbeck and Dan Sosnoski. I’m still floored. (But not from the booze.)

The highlight this year was presenting the 2019 Robinson Prize to Rob Reinalda. From a field of fourteen nominees, he rose quickly to the top of the heap, so to speak. I had the honor of being both one of the judges and the presenter. I managed not to give anything away, even when at a morning session he and his wife, Teresa, sat behind me and as they took their places I heard him say in a low voice, “There’s Grammargeddon Angel. You know, Karen Conlin.” I played it cool even as I got up and scrambled around the chairs to greet them both. It’s one thing to be Twitter-acquaintances and quite another to meet in meatspace (as we say).

After the conference ended, I stayed another full day and met one of my long-time clients, Lisa Cohen (author of the HALCYONE SPACE series, among other books). We wandered through the Rhode Island School of Design Museum of Art, and then I introduced her to New York System hot weiners and coffee milk at Baba’s. It was a good day.

One thing I made a point of doing this year was talking one-on-one to first-time attendees, sometimes over a meal (it was my delight to treat them). Having written an article for the ACES website aimed at helping first-timers better navigate the conference, I felt it was only right that I put myself out there to do so in person when I could.

Of the trip home, the less said, the better. I live-tweeted my journey as it happened. The short form is I landed eight hours later than originally scheduled, after being rebooked through three airports.

And then I slept.

And now? I’m back to regular life, like everyone else, and I’m looking forward to next year in Salt Lake City.