The eleventh link of Christmas: Editing tools

This is the smallest of my collections, because honestly I don’t use many tools aside from PerfectIt3 that aren’t already built in to my software.

Here you’ll find my less-than-glowing review of “Ginger,” a tip on how to respond to a comment in MS Word, and a few other tidbits.

It’s been 11 days of posts. I figure folks are getting a little bit full, so today and tomorrow are lighter fare vis a vis the post count.

The tenth link of Christmas: Homophone Hell!

One October I made this a theme, because of that whole Halloween/devil/demon/hell thing.

It’s not really seasonal at all, though. Homophone hell is ever present. Here’s the proof.

My gift to you: LINKS! (Post the first of over a dozen!)

While I’ve been less than perfect about posting here, I’m very active over on G+. In fact, most of my business is done there, whether it’s getting referrals or discussing projects. Because I spend so much time there, I’ve embraced the Collections feature and set up sixteen groupings of posts. I won’t link to all of them here (my Editing Projects, for example, aren’t really germane to everyone in the blogosphere, and the GRAMMARGEDDON! posts are already here, duh), but I’ll post a link to each Collection with a brief description of it so you good people can see the rest of my inspiring content. ::cough::

I just realized I’m posting at least a dozen links over the next few weeks. Rather like an editorial “Twelve Days of Christmas.”

But not. Anyway . . .

First up, in keeping with the theme of this blog, is my GUMmy Stuff. These are all about grammar, usage, and mechanics. Some of them are original content, some are links to other folks’ blogs, some are cartoons, but all are focused on GUMmy Stuff.

Here you go. Don’t get stuck in there. It can be messy.

GUMmy Stuff (Grammar, Usage, Mechanics)

Ginger Page? No thanks.

Pursuant to a discussion with Google+ user Fiber Babble about proofreaders and grammar checkers, I looked into Ginger Page, a free grammar and spelling checker (and supposedly much more) that I heard about on Twitter.

What follows is an edited version of a series of posts I made at G+ earlier this morning. You can read the original here. Continue reading

Let’s chew some GUM.

Grammar, Usage, and Mechanics. And we’ll throw in Syntax and Style for good measure. And no, those won’t be capped for the entire post. That’d be silly. First use is plenty, because now you readers know what the Important Terms are going to be for the rest of this discussion. (That’s a style thing. You’ll learn more about it later.)

We can’t write or speak—we can’t use language—without at least four of those things. Grammar tells us the rules that explain how our words work. It tells us about nouns, verbs, adverbs, adjectives, pronouns, prepositions, and more. It tells us what we need for a complete sentence (a subject and a verb). It tells us how to form a question. Grammar is a set of rules. Not suggestions, not guidelines. Rules. And you know what? Most of us learn these rules by osmosis. We absorb them from hearing other people talk; we are exposed to them when we read. (Sadly, we may read poorly-written material and learn the wrong things, but that’s another post for another time.) Continue reading

No guarantess

They're "captive," all right. This was on the back of the ladies' room toilet stall door.

They’re “captive,” all right. This was on the back of the ladies’ room toilet stall door.

The agency this poster promotes promises a “captive audience” for your advertisement. It’s one of those that specializes in pre-show theater ads, you see.

It does not, however, promise that all the words will be correctly spelled.

(This was the middle panel of a triptych. I saw nothing wrong on the other two. Perhaps I was too gobsmacked by this one to notice.)

Yes, I have seen Weird Al’s video.

I quite like it, too. Surprisingly he’s far more of a prescriptivist than I ever would’ve pegged him for, but to each his own, right?

Here is my take on the types of grammarians.

Now, just this morning I found links to an article about Weird Al’s “grammar gaffe” in my Twitter feed.

And here is what I had to say about that subject some time back.

I’ve said more over at Google+ in the past 24 hours, too. Like this, from yesterday afternoon when my Twitter feed was still roiling like a shark tank at feeding time.

Just in case you haven’t yet seen “Word Crimes” for yourself, here. It’s fun, and it’s funny, and I’d rather listen to it than “Blurred Lines” any day of the week.

“Word Crimes” at YouTube

Now, it’s time for more coffee and some chair dancing.

What a capital idea!

“Capital” and “capitol” are very easily (and very often) confused. “Capitol” is only and ever and always a building. Think of the round O-shape of a dome. Think of stone, of doors, of windows. All those things echo the “O” in “capitol.” One is bound to work for you as a mnemonic. If this word refers to a specific building, it will be capitalized as a proper noun or proper adjective. “Protesters in Washington, D.C. congregated on the Capitol steps.” However, it can just as easily be a common noun: “While the class was in the capital, they toured the capitol and other important sites”.

“Capital” is never a building. (This is one of the few times I feel safe using that adverb.) The capital can be a city (Madison is the capital of Wisconsin). It can be a letter (city names begin with a capital letter). It can mean “the center of a specific activity or industry” (Hollywood has been called the entertainment capital of the world). In the UK and countries where UK English is the usual, “capital” can mean “excellent,” as it does in the heading for this post.

For some reason, this pairing has been turning up all over of late in various grammar-related places. I’m far from the only one to have addressed it. Here is a link to the Grammarist article, which I think is one of the best.

Be discreet about your discrete affairs

Yes, folks, it’s another descent into #HomophoneHell this time. By request, even–you can thank my pal Deborah Bancroft over at Dispatches from Wordnerdia.

First, let me assure you that at this point in time, there’s no danger of these words becoming hopelessly confused to the point of losing one to the other. Not yet, anyway. Garner’s Modern American Usage categorizes the confusion of “discrete” for “discreet” as Stage 1 (just about everyone can recognize it’s an error), and the reverse as Stage 2 (becoming more common, but still not accepted in standard usage; while it might appear as a variant in a dictionary listing, that hardly condones the usage.) I’ll suggest that people are generally more familiar with “discreet,” and so tend to use that one instead of “discrete” more often than they do the opposite. (The majority of my personal experience with “discrete” occurred in high-school geometry class.)

Let me remind you at this juncture that a dictionary (any dictionary) provides a snapshot of usage at a specific moment in time (the copyright year). Just because something appears in a dictionary does not mean that thing is correct, necessarily; it means that thing is common enough to merit an entry. Depending on the dictionary, there could be a usage note attached to such an entry indicating that it’s nonstandard (or a variant or what have you). If you want to be sure of having information about proper usage, you need a usage manual. All right. Onward.

“Discrete” means “separate.” “Discreet” means “cautious, circumspect.” Indeed, they come from the same Latin word: discretus.  If you’re having several separate affairs, I suggest you be very cautious about discussing them with people lest they become intermingled (and thus neither discrete nor discreet).

As for a helpful mnemonic: The Es in “discrete” are separated by a T. Discrete = separate


Want to be discreet? Remember, three's a crowd.

Want to be discreet? Remember, three’s a crowd.

(image thanks to

When is a dictionary like a usage manual?

Well, depending on the dictionary, the answer could be “sometimes.” However, I’m getting ahead of myself. Someone asked me how Garner’s Modern American Usage compared to the OED. Honestly? That’s apples and oranges. And if you add stylebooks to the set, it’s apples and oranges and bananas.

I know you know what a dictionary’s for. That’s where you look up spellings, definitions of words, parts of speech, and sometimes — but only sometimes, depending on which dictionary you have — usage tips. If you’re a really bad speller, a “normal” dictionary might be next to useless. You’ll want a misspeller’s dictionary instead. If you’re a person who often can think of the concept of a word, but not the word, perhaps a reverse dictionary would work better for you. Here are five dictionaries I keep on my reference shelf, right here where I write and edit. I use the Encarta the most, but truthfully, I more often than not look online at the Merriam-Webster site. The Chicago style references M-W, so that’s where I go for “business.” I love my Encarta, though, for “pleasure browsing.” It contains a lot of usage information, but not as much as a dedicated usage manual.

Two general for general use, one for etymology, one for idioms, and a reverse. All helpful in their own ways.

Two for general use, one for etymology, one for idioms, and a reverse. All helpful in their own ways.

Next, I have two usage manuals. As the name would suggest, they’re dedicated to English-language usage. Not to spelling, or definitions, or how the words should appear on the page, but to how words are (or should be, or should not be) used. The paperback M-W I’ve had for years and years. The copy of Garner I just got a couple of weeks ago. I’m very, very happy with the latter most of all because of the “five stages of acceptance,” as I’ve taken to calling them. I wrote about those over on G+ not long after I got the book, in a post about the shift in meaning of the word “nimrod” from “mighty hunter” (the Biblical Nimrod) to “fool, idiot” (thank you, Bugs Bunny). That shift epitomizes Garner’s “stage 5”: “universally adopted except by a few eccentrics.” Once a change reaches stage 5, the ship has sailed. The train has left the station. Give it up; there’s no going back. I find Garner’s book most useful for identifying when it’s still worth fighting to retain a usage, or when it’s best to just let it go and grumble to myself.

I grumble a lot.

Garner and M-W, the two usage manuals I own

Garner and M-W, the two usage manuals I own

Then we have stylebooks. These are unlike either dictionaries or usage manuals. The main thrust of any stylebook is to engender consistency in presentation. Nearly all journalistic media uses the AP stylebook. That’s why for the most part when you’re reading a news item, it looks pretty much like every other news item out there as far as actual appearance. The title is capitalized a certain way. There’s a dateline, and the date is styled a certain way. Times are presented in a certain way. You get the drift, I think. You don’t use a stylebook to look up a definition of a word. You use a stylebook to see how a word should be presented (styled) in your work, to conform to that style. For example:

mecca Lowercase in the metaphorical sense; capitalize the city in Saudi Arabia.” (Associated Press Stylebook and Briefing on Media Law 2012)

If you don’t know what “mecca” means as a metaphor, this won’t tell you. You need a dictionary for that. However, now you know that if you use this metaphorically, you don’t capitalize it. That’s a style issue. In the AP stylebook, this particular word is found right where you’d expect it: under the letter M, just like in a dictionary. In the Chicago Manual of Style, though, you won’t find “mecca” listed in that way. CMoS is positively labyrinthine compared to AP. They have different focuses, different audiences. I learned Chicago style long before AP, and I still have to look up some things to make sure I’m not mixing them.

I bought a copy of the New Oxford Style Manual so I would have a reference handy when I’m copy editing UK writers’ work. Not that it seems to matter much, honestly. I asked a number of them online if they used the term “full point” (which NOSM says is the preferred term, now) or “full stop.” No one had even heard of “full point.” The schools are still teaching “full stop.” Take THAT, NOSM. I won’t even go into the issues with quotation marks, save to say everything I thought I knew turned out to be wrong. Mostly. Apparently in the fiction market, dialogue is set the same way as it is in the US: double quotes for direct quotations, single quotes for quotes-within-quotes. BUT, in the nonfiction market, that is reversed — that is to say, it’s the way I expected, with direct quotes set in single quotation marks, and double ones used for quotes-within-quotes.

NOSM doesn’t reflect that, though, which I find interesting in the extreme. Anyway, here’s the third photo.

"The" UK stylebook (comparable to Chicago) on the left, CMoS 16th ed, and AP

“The” UK stylebook (comparable to Chicago) on the left, CMoS 16th ed, and AP

So, right. I can’t compare a usage manual to a dictionary to a stylebook. They’re different books with different purposes. Dictionaries have some elements of usage manuals; usage manuals have some elements of dictionaries; stylebooks might contain abridged dictionaries (the NOSM contains the New Oxford Dictionary for Writers and Editors), and often contain brief notes about usage. But, all in all, one cannot replace another.